Travel & Conferences

This funding category is for travel and conference requests, including field trips. Approvals will be on an ongoing basis by the EUS VP Finance and PAF Coordinator. The conference or travel request must be related to the mission of PAF, applicants can receive up to the amount of funding as per the Travel and Conferences funding guidelines.

Funding is awarded on a per-trip basis, as per the guidelines below. Funding is awarded on a rolling basis and applications will be accepted as long as there are funds in the Travel and Conferences PAF funding pool. Funding will be retrieved from the funding pool belonging to the year that the conference or trip takes place in, regardless of when applications are received.

Applications may be submitted after the conference or trip has taken place, however funding is never guaranteed until an application is process and approved. It takes approximately three weeks to process an application so an applicant must therefore apply three weeks prior to the conference or trip to know if they have received funding prior to spending. If the applicant chooses to apply less than three weeks before the conference or trip, or post-conference or trip, the applicant risks not receiving funding and as a result should consider alternative funding options.

 

FUNDING CRITERIA

Travel and Conference funding is available to individuals or groups attending conferences or attending field trips. If you are hosting a conference, please apply as a Project.

This funding category is divided into two sub-categories:

Representative: Students apply as a representative if one of their key purposes is representing UBC Engineering in an independently organized event. Examples of funding which would fall under this category include participation in a competition, voting on behalf of UBC-Vancouver, or presenting research at a conference.

Non-Representative: This category is for students seeking professional development and learning opportunities as a participant, whether through trips, conferences, or other means. Examples are Graduation Field Trips and National Conferences.

 
Representative
Non-Representative
TRAVEL Funding is allocated based on the region of travel, up to the maximum amounts below:
Region 1 – BC and WA $50/student $25/student
Region 2 – Western Area* $150/student $75/student
Region 3 – North America $300/student $100/student
Region 4 – International $500/student $125/student
ACCOMODATION 

Accommodation is subsidized for the lesser of 7 nights or the minimum duration of the conference or trip.

NOTE: PAF does not fund meal costs. Accommodation will not be funded for local conferences.

$20/student/night $20/student/night
CONFERENCE FEES  PAF will subsidize 50% of conference fees, up to the maximum below. If fees include accommodation, the maximum is increased by the appropriate Accommodation amount. 
$100 $100
MAXIMUM FUNDING  PAF Funding shall not exceed the indicated percentage of the trip’s budget.
70% 40%

* The Western Area comprises of AB, SK, MB, OR, CA, MT, ID, WY, NV, UT, AZ

For more information, please read the Professional Activities Fund Guidelines.

APPLY HERE

  1. Download the document below “PAF TRAVEL AND CONFERENCES APPLICATION”.
  2. Complete the document and save as a PDF. The PAF Funding Committee will request a re-submission if the application is not a PDF.
  3. Fill out the online form below and attach the aforementioned document.
  4. Click “Submit” and check your email inbox for a confirmation email.

Travel & Conferences applications are accepted on an on-going basis, and approved at the discretion of the PAF coordinator and EUS VP Finance.

PAF TRAVEL AND CONFERENCES APPLICATION.docx