T&C Application Form

PAF Travel & Conferences Application 2022-2023

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Travel and Conference funding is available to individuals or groups attending conferences or attending field trips. If you are hosting a conference, please apply as a Project. Funding is awarded on a per-trip basis, as per the guidelines below.

Funding is awarded on a rolling basis and applications will be accepted as long as there are funds in the Travel and Conferences PAF funding pool. Funding will be allocated from the funding pool belonging to the year that the conference or trip takes place in, regardless of when applications are received.

Applications may be submitted after the conference or trip has taken place; however, funding is never guaranteed until an application is process and approved. It takes approximately three weeks to process an application. If the applicant chooses to apply less than three weeks before the conference or trip, or post-conference or trip, the applicant risks not receiving funding and as a result should consider alternative funding options.

Eligibility criteria:
• All of the general PAF eligibility criteria as described on the cover page
• Individuals may not receive PAF T+C funding for more than five applications within the PAF fiscal cycle
• A complete roster of those attending the travel/conference must be provided before the application will be considered.
Event Information
Event Name:*

This will become your application title.
Location*
Dates of travel*
Funding Request ($)*
Applicant Information
Principle Applicant Name*
First Last
(If submission is from a group, enter above the name of main contact person.)
Student Number*
Program*
Email*
Phone*
Secondary Email
Secondary Phone
Associated Group Category*
Associated Group Name

Please only fill this section if you are applying on behalf of a group or team.
PAF Information
Has this activity been previously approved by PAF?*
- Yes
- No
Did you collect the full amount of PAF funding for this previously funded project?
- Yes
- No
Have you and/or your associated group already applied for PAF funding in the 2021-22 year?*
- Yes
- No
Please list the other applications (application title – applicant’s full name):
Justification for Travel
Event Summary:*
Please describe the event and how your attendance relates to PAF’s mission of supporting co-curricular and projects that lie outside of, yet are complementary to, the engineering curriculum. (300 words recommended):
Impact on UBC Engineering Student Learning:*
By participating in your travel and/or conference, what is the impact on student learning? How will this project contribute to the development of the professional skills of engineering students? What are the direct, short-term, and long-term benefits? (300 words recommended):
Funding Information
Representative: Students shall apply to this category if they are representing UBC Engineering in an independently organized event. Examples of funding which would fall under this category include participation in a competition, voting on behalf of UBC-Vancouver, or presenting research at a conference.
Non-Representative: This category is for students seeking professional development opportunities as a participant, whether through trips, conferences, or other means. Examples include annual meetings of professional chapters, or technical conferences with no presentation component.
Year Trip: This category is for travel opportunities that are restricted to a particular discipline and/or to students in a certain year level. Examples of this include graduate trips which include site visits to industry partners. It is expected that these trips can garner more support from industry sponsors.
Funding Type*
Region of Travel*
Western Area: AB, SK, MB, OR, CA, MT, ID, WY, NV, UT, and AZ.
Nights of Accommodation*
PAF funds the minimum duration of the conference or trip to a maximum of 7 nights.
Number of beneficiaries*
Please enter a number greater than or equal to 1.
How many people will be attending this trip who meet PAF eligibility criteria (are currently enrolled undergraduate engineering students at UBC Vancouver)?
Document Uploads
PAF Budget and Travel Roster
PAF Budget and Travel Roster*
Accepted file types: xls, xlsx, Max. file size: 20 MB.
Submit your budget on the template provided. Allowed file extensions: xls, xlsx.
If you are applying for representative funding, we require documentation. Please append this to your application.
• For competitions or invited conferences, please provide a copy of the invitation or documentation of being selected to represent UBC Engineering (ex: winning a prerequisite competition).
• For presenting research, please provide an abstract and copy of the conference agenda with your presentation highlighted or acceptance letter.
• For voting/elected roles, please provide copies of governing documents or agreements that demonstrate your position in the organization, and a brief explanation of your plenary role.
• For any other case, please provide whatever you believe qualifies you for representative status and a brief explanation.
Representative Documentation:
Max. file size: 20 MB.

Applications

PAF Travel & Conferences Application 2022-2023

*** Please ensure that you receive a confirmation email after submitting this form. We have had some issues with entries not being saved correctly; if you do not receive a confirmation email please resubmit the form. ***

Event Information

Applicant Information

PAF Information

Justification for Travel

Funding Information

Document Uploads

* Please ensure that you receive a confirmation email after submitting this form. We have had some issues with entries not being saved correctly; if you do not receive a confirmation email please resubmit the form. *